To process a Mass Award:When a group of employees qualifies for the same type of award, you can process a mass award action for those employees, instead of processing an award action for each individual.
To process a Mass Award:Set up a groupbox, associate that groupbox to a Personnel Office ID, and assign an approving officer.
This setup enables the application to enter the appropriate approval information on the NPA, and route errors and rejected actions to the Personnel Office groupbox responsible for correcting the action.
Display the Mass Awards window.
Complete the Mass Award information, by entering a unique name, a NOA Code, and an effective date for the action.
Complete the Selection Criteria.
Column: Choose the first Criteria on which to base the selection criteria.
Note: The pay plan and Grade or Level used in the selection criteria are taken from the positions' valid grade. (The application does not use the information stored in the Retained Grade record.)
Choose a Relational Operator to broaden or narrow the search.
For example, for a criteria of Pay Plan that does not equal WG, or a Rating of Record that contains Excellent, or an Agency/Subelement Code that contains GS00.
Choose the appropriate Code.
The List of Values includes OPM-mandated codes, for example for the Agency/Subelement Code, as well as those codes defined by your agency. When you enter the Code, the application completes the description field.
Repeat the previous step to specify additional criteria.
Specify additional criteria to further customize the selection of eligible employees. For example, you might specify the employee's Personnel Office ID is 1102, and the Organization they belong to contains Human Resources.
Choose the Award Details button and complete the information.
For cash awards, you can specify a flat amount or percent.
The application calculates the percentage using the Adjusted Basic Pay unless the employee is on pay retention. For pay retention employees, the application bases the pay calculation on the top step of the employee's assigned grade plus any applicable locality or special rate supplement.
For time off awards, you can specify the number of hours granted an employee in the Amount field.
Choose the LACs/Remarks button and choose the applicable Legal Authority Codes and Remarks from the List of Values and enter insertion data, if required.
You can also add Remarks by choosing the ZZZ code. See: Entering Remarks and Legal Authority Codes
Save your results.
Choose the Preview button to view the run results.
The Preview window lists all employees who meet the selection criteria. Where necessary, you can change the data items for individual employees.
Deselect the employees or vacant position (realignment) to exclude from the mass action.
You can select and deselect multiple records at a time.
To select all the employee records, choose All from the Selection list. You can then manually deselect the records that you do not want the application to process.
To deselect all the employee records, choose None from the Selection list. You can then manually select the records that you want the application to process.
To have the application select a few records from the list of retrieved employee records, deselect the records you want processed. Choose Invert from the Selection list. The application selects the previously deselected records, and deselects the remaining records.
The application displays the comments field where you can enter a reason for excluding that person or position. See: Deselecting Employees from Mass Actions
Save your results.
When you are ready to run the final results, choose the Execute button on the Final Mass Awards window.
The application immediately updates Mass Awards that have a current or retroactive effective date, and updates Mass Awards that have a future effective date when the effective date is reached.
Upon update to the HR database, the application enters the appropriate information in the employee's Assignment Element Entries window. You can also view the award information using the Person Summary window.
Print the required reports.
You can print a list form of all employees or individual NPAs in either list or standard form.
See: Printing Mass Action Reports
As with all mass actions, after the Mass Award is updated to the HR database, you can process a Cancellation or Correction for individual employees, but you cannot cancel or correct the Mass Award action itself.