To mass process a NOA:You can perform mass processing of multiple of employee records for the following NOAs:
292 Return to Duty
430 Placement in Nonpay Status
460 Leave Without Pay Not-to-exceed (date)
471 Furlough
472 Furlough Not-to-exceed (date)
772 Extension of Furlough Not-to-exceed (date)
773 Extension of Leave Without Pay Not-to-exceed (date)
792 Change in Duty Station
800 Change in Data Element
To identify employee records to perform mass processing:
Provide the selection criteria
Preview the records and proposed changes for the employees
Take final action to make the mass processing effective
To mass process a NOA:Set up a groupbox, associate that groupbox to a Personnel Office ID, and assign an approving officer. The application automatically routes notifications, errors, and rejected actions to the Personnel Office groupbox responsible for correcting the action.
Display the Mass NOA Selectable (Preview) window.
Enter the following fields:
| Field Name | Optional / Required | Description |
|---|---|---|
| Process Name | R | Text field to enter name. |
| Effective Date | R | Enter the effective date for the mass change. |
| NOA | R | Select the NOA to perform the mass action. |
| NTE Date | O | Enter the date, which is required for certain NOAs only (460, 472, 772, and 773) |
The Status field indicates the phase of the process. The status is Unprocessed until you execute the action (Submitted) and the application creates an RPA (Processed). If there is an error in executing the action, the Status field changes to Error, as described in Error Handling
Use the following the additional criteria to select employee records. The following table lists the criteria common to all the NOAs:
| Field Name | Optional / Required | Description |
|---|---|---|
| Organization | O | Select a value from the list. |
| Agency | O | Select a value from the list. |
| Agency Sub-Element | O | Select a value from the list. |
| Personnel Office Identifier | O | Select a value from the list. |
| Duty Station | O | Select a value from the list. |
In addition to the additional selection criteria, you can enter the following NOA specific criteria to select employee records for mass processing. The following fields in the table for the NOAs are optional:
| NOA | NOA Specific Selection Fields |
|---|---|
| 292 | Assignment Status |
| 792 | Duty Location |
| 800 | OCCl Series, Bargaining Unit Status, FLSA Category |
| 772 | Assignment Status |
| 773 | Assignment Status |
Click the LACs/Remarks button and select the applicable Legal Authority Codes and Remarks from the List of Values. The legal authority codes are based on the NOA selected in the previous step. You can also insert Remarks by choosing the ZZZ code.
Save your results.
Click the Preview button to view the run results. Review the employee records that the application lists for mass processing of the NOA. The application lists all employees who are eligible as of the Effective Date. If you have not yet entered an Effective Date the application uses the current date.
You can view the existing value in the Old column and proposed change in the New column for various components.
The following columns are displayed for each of the Mass NOA action previews:
NOA 280, 292, 430, 460, 471, 472, 772, and 773
Name
SSN
NOA
LAC 1
LAC 2
Organization
Agency / Sub element
POI / POI Description
Position Title
Position Number and Sequence
Old Assignment Status
New Assignment Status
Old Type of Employment
New Type of Employment
Old Pay Status USERRA Status
New Pay Status USERRA Status
Furlough Indicator
Old LWOP NTE Start Date
New LWOP NTE Start Date
Old LWOP NTE
New LWOP NTE
Old Furlough NTE Start Date
New Furlough NTE Start Date
Old Furlough NTE
New Furlough NTE
NOA 792
Name
SSN
NOA
LAC 1
LAC 2
Organization
Agency / Subelement
POI / POI Description
Position Title
Position Number and Sequence
Old Duty Station Code
Old Duty Station Description
New Duty Station Code
New Duty Station Description
Old Bargaining Unit Status Code
New Bargaining Unit Status Code
Old Locality Amount
New Locality Amount
Old Adjusted Basic Pay
New Adjusted Basic Pay
Old Total Salary
New Total Salary
NOA 800
Name
SSN
NOA
LAC 1
LAC 2
Organization
Old Agency / Subelement
New Agency / Subelement
POI / POI Description
Position Title
Position Number and Sequence
Old Bargaining Unit Status Code
New Bargaining Unit Status Code
Old Occ Series
New Occ Series
Old Functional Class
New Functional Class
Old FLSA Category
New FLSA Category
If required, you can deselect the employees to exclude from the mass action. You can select and deselect multiple records at a time.
You can select and deselect multiple records at a time.
To select all the employee records, choose All from the Selection list. You can then manually deselect the records that you do not want the application to process.
To deselect all the employee records, choose None from the Selection list. You can then manually select the records that you want the application to process.
To have the application select a few records from the list of retrieved employee records, deselect the records you want processed. Choose Invert from the Selection list. The application selects the previously deselected records, and deselects the remaining records.
The application displays the comments field where you can enter a reason for excluding that person or position. See: Deselecting Employees from Mass Actions
Save your results.
When you are ready to run the final results, choose the Execute button on the Mass NOA Selectable ( Final) window.
You can also run the final mass action from the Concurrent Manager by choosing Process Mass Transfer Out. See: Running the Final Action
Navigate to the View Requests window and view the process log for the each record associated with the mass action that is processed. The process log includes the employee name, employee ID, NOA, and the effective date. You can view separate lists within the process log for processed records, error records include the error message, and group box to which the error RPAs are routed.
You can print mass action reports.