As an HR manager, you often grant awards to individual employees and groups of employees such as individual cash awards and lump sum performance payments. You can grant individual awards or grant awards to several employees at a time by processing a mass action.
When you grant an award you can enter the award amount or specify a percentage of the employee's annual basic pay. If you enter a percentage, the application simplifies the data entry for you. For example, if you process a NOAC 840 Individual Cash Award, after entering a percentage, the application automatically calculates the resulting amount, and upon update, stores the percentage, the amount, and the expiration date of the associated incentives in the Assignment element.
Business rules provide the appropriate checks on the percentage you enter. For employees governed by standard regulatory systems, business rules ensure that amounts fall within the allowable percentage of the employee's basic pay. For example, for Presidential Rank Awards (NOAC 878) for Senior Executive and equivalent pay plans, you can grant lump-sum payment award of up to 35% of the Senior Executive's annual basic pay. For employees governed by alternate federal HR systems (AFHR), the application does not enforce award limits for performance-based pay awards.
You can process performance awards for GS and equivalent pay plans. The application calculates the award for employees on:
Non-pay retention using the Adjusted Basic Pay
Pay retention using the amount for the top step of the employee's assigned grade plus the applicable locality or special rate supplement
(The application compares the locality and special rate supplement and then uses the higher amount in the calculation.)
For retroactive actions, you can enter an award amount to ensure proper calculation.
See: Entering Other Pay and Awards
If you have employees governed by alternate federal HR systems, you can process individual cash awards and lump sum award actions (NOAs 840, 841, 849, 885, 886, and 887). For these AFHR award actions, the application does not limit the award amount or percentage. When processing award actions, you follow the standard procedure, entering an award amount or percentage in the RPA Award window. The application calculates the result based on the adjusted basic pay. If the pay basis is not per annum, the application determines the award salary by converting the adjusted basic pay to an annual amount. Custom hooks enable your system administrator to return calculations for adjusted basic pay and custom awards.
See: Entering Other Pay and Awards
You can process a mass action to grant an award to several employees. Unlike other mass actions such as Mass Transfers that restrict an employee's eligibility for selection to one action, you can select and process multiple awards for the same employee with the same effective date.
When the application updates a Mass Award action to the HR database, you see a summary of the results, including the number of:
Actions successfully updated
Actions where the application could not find a Personnel Office groupbox for the employee's personnelist
The application deselects the record for processing and enters a comment in the Preview/Final window reporting that no groupbox was found. You can then set up the necessary routing and POI groupbox information. As long as you keep the same Mass Award Details, you can resubmit the Mass Award.
Actions where the application encountered as error, such as incomplete information
The application routes the RPAs to the Personnel Office groupbox where the Personnel Office can manually correct and process them.