The Payables Open Interface Import Program creates invoices using the invoice records you entered in the Quick Invoices window. Once import creates invoices in Payables, you can view and modify them in the Invoice Workbench. You can also pay the invoices after you validate them.
There are two ways you can submit Payables Open Interface Import for invoice records you have entered in the Quick Invoices window: Use the Create Invoices window, or submit the Payables Open Interface Import Program from the Submit Request window. If you submit import from the Submit Request window, you can optionally specify only the Source, and not the Quick Invoices Batch Name (Group parameter). To submit the request from the Submit Request window, see: Submitting the Payables Open Interface Import Program.
Prerequisite
If you use Open Interface Workflow, submit it before importing invoices. If you use workflow but have not yet submitted workflow for your invoice records, the invoice records can still be imported. See: Payables Open Interface Workflow.
To create Payables invoices by using the Create Invoices window:
In the Quick Invoices window, choose the Create Invoices button.
The Create Invoices window opens. Payables defaults values for the Source and Batch based on the last selected invoice record. You can override these values.
If you want to apply a hold to all invoices you are importing, enter a Hold Name.
If you use invoice batch control, then enter a value for Invoice Batch. Payables uses the Quick Invoices Batch name as a default. You can override this value.
If you want to assign a GL Date to any invoice record in the Quick Invoices batch that does not already have a GL Date at the line or header level, enter a value for the GL Date parameter.
If you want to purge invoice records from the interface tables after you successfully create new invoices from them, enable the Purge option. Purging does not affect invoice records that are rejected during import. Alternatively, you can purge the invoice records later.
If you want to summarize the Audit section of the Payables Open Interface Import Report, select the Summarize Report option. If you do not select this option and you are importing a large number of invoice records, this report could be very lengthy.
Click the Ok button. Payables submits the Payables Open Interface Import Program for the invoice records that match the Source and Batch parameters you specified in the Create Invoices window.
After you choose the Create Invoices button, Payables displays the following message: Payables Open Interface Import is processing your invoices. You can query the status in the Requests window by using the following request ID: [concurrent request ID number].
When your request has completed, you can view the invoices in the Invoice Workbench. They are ready for validation.