The versioning feature enables you to make changes to clauses that are already in use on contracts. You can modify clause details including clause text and description. New versions need to be approved before they can be used in contracts.

A new version is required if either or both of the following conditions are true:

• The clause is not in Draft nor Rejected status.

• The clause is approved and the attributes controlled at the Clause Version level require to be updated.

The Create New Version feature is available from following pages:

• Search for Clauses in the Library

• View Clause Details in the Library

Steps:

1. Navigate to the Clauses page. (N) Contract Terms Library (T) Clauses

2. Enter the search criteria for the clause you want.

3. Click Go.

   The system displays the search results.

4. Select the check box for the clause.

5. Click Create New Version. Fields from the previous version are copied to the new version. You cannot change operating unit, clause title, number, and intent, when creating a new version.

6. Make the necessary changes.

7. Select one of the following options:

   • Apply

   • Save

   • Submit

   • Cancel

   You can delete the new version of a clause, if it is in Draft status.

Comments:

After the clause is approved, the latest version of the clause will be automatically used when a contract template containing the clause is applied to a business document. However existing business documents that already contain the clause are not impacted; you must manually apply the latest version to the existing business documents.

See Also:

• Managing Changes to Standard Clauses in the Library

• Displaying Appropriate Clause Version