At the end of each year companies must produce a report to show how much of the training they proposed to undertake at the beginning of the year has actually taken place.
The Budget and Cost Reconciliation Report lists all the budget information that was entered at the start of the year and also shows the actual costs of training that has taken place. It includes all active budget values and all costs. These figures can then be compared to see if the training targets have been met.
Depending on the measurement types that you have set up, the report can also show any other cost information you have recorded, for example, trainer costs, accommodation costs, or equipment costs.
You must have set up the following:
A default payroll
Exchange rates
Actual hours duration of class measurement type
See: Additional Implementation Steps for French Legislations, for further information on setting up these requirements.
You must also have set up any other measurement types required to fulfill the costing needs of your company and entered all the costing information you want to include in this report against these in the Training Plan Costs, Training Plan Class Costs, and Training Plan Student Costs windows. See: Entering Training Plan Cost Information
When running the report you can set the level of detail you see using the Rollup Level option. This defines the level at which you want the values to be totaled. You can select one of four options:
Plan
Catalog Category
Course
Class
For example, if you set the rollup level to Course, all the values entered at the Class level will be summed and displayed against their parent course. If you want to break the report down further you can set the rollup level to Class. This will now show the costs against each individual class.