A competency profile is a list of a worker's competencies showing the worker's level of proficiency in each competency. For unit standard competencies, which the worker usually acquires in increments, the competency profile shows whether the competency is In Progress or Achieved.
You can create a worker's competency profile when the worker first joins the enterprise using details from the worker's resume, tests, or interviews. You can also copy competency requirements from a vacancy definition in Oracle iRecruitment to a competency profile.
Some competencies are important for all employees throughout your enterprise. Such competencies are referred to in Oracle HRMS as core competencies, and you define them as competency requirements for the business group. Other competencies are required for particular organizations, jobs, positions, or grades within job or position. You can copy both the core competencies and any competency requirements associated with a worker's primary assignment to the worker's competency profile. This feature enables you to set up a worker's competency profile efficiently and ensures that you assess the worker's proficiency in all relevant competencies.
See: Creating a Competency Profile
You can update a worker's competency profile at any time using:
The Manager Self-Service Competency Profile function
The Employee Self-Service Competency Profile function
The Competence Profile window in the forms-based interface
If you need to recertify a competency at intervals (for example, annually), then you can define a periodic alert (using Oracle Alert) to notify you as the recertification date approaches.
You can assess a worker's competencies during an appraisal if you include a competency assessment template in the appraisal template. Otherwise, no Competencies section appears in the appraisal. Competency assessment templates can include some competencies (for example, those required by a worker's job) by default. You can update the Competencies section for a worker during the appraisal process. For competencies already included in the worker's competency profile, the worker's current proficiency level appears in the Competencies section of the appraisal.
See: The Appraisal Template and Assessment Templates
HRMS can update a worker's competency profile automatically after an appraisal. You can enable this feature at site level by setting the user profile option Apply Assessment Competencies to Person to Yes.
See: Setting Up the Appraisal Process
Alternatively, you can enable this feature at appraisal level by selecting Update Competency Profile in the appraisal template.
When you enable this feature, HRMS writes the new proficiency level (allocated to the worker on the Final Ratings page of the appraisal by the main appraiser) to the worker's competency profile.
Training is the primary method of acquiring new skills and developing existing skills. Users of Oracle Learning Management can configure the application to update learners' competency profiles automatically on successful completion of training.
See: Competencies and Configuring Competency Update Automation
The Oracle HRMS Self-Service Suitability Matching function enables you to:
Find workers for opportunities.
Find opportunities for workers.
The application performs this function by comparing worker competency profiles with the competency requirements of vacancies, jobs, and positions.
See: Suitability Matching
HRMS can generate several reports that analyze competency profiles and competency requirements to provide business intelligence.
The Competence (Skill) Development Detail Workbook provides two worksheets of interest:
The Person Competence Profile Worksheet identifies workers with similar competency profiles and enables you to compare the competency profiles of workers at the same grade.
The Competence Delivered by Training Activity worksheet identifies competencies workers acquire by means of formal learning activities.
See: Competence (Skill) Development Detail Workbook
The Competence Updates after Appraisal workbook provides a summary of changes made to competency profiles (either automatically or manually) after appraisal completion.
See: Competence Updates after Appraisal Workbook
The Competence Levels (Organization Hierarchy) Detail Analytics Workbook displays, for an organization hierarchy, each worker's proficiency level in a selected competency.
See: Competence Levels (Organization Hierarchy) Detail Analytics Workbook
The Competence Match (Organization Hierarchy) Status Analytics Workbook compares the competency requirements of a job with the competency profiles of workers occupying that role.
See: Competence Match (Organization Hierarchy) Status Analytics Workbook