The Contact Extra Information function enables you to enter and maintain additional contact information in SSHR. Statutory regulations often require that employees and workers provide specific information on dependents and beneficiaries for health insurance and income tax purposes and SSHR enables you to store this information using Extra Information Types (EITs).
Both employee/workers and managers can use the Contact Extra Information function. If you are a manager, you first select the person for whom you are entering information, and then select the dependent or beneficiary from the Choose Contact page. If you are an employee, you access the Choose Contact page directly.
Note: You create the dependent and beneficiary information using the Dependents and Beneficiaries page of the Personal Information function.
When you have selected the dependent or beneficiary, the application displays the available EITs for the dependent or beneficiary. You can create one EIT for each of the following groups:
Health Insurance Law
Create one of the following information types:
Health Insurance Dependent - dependent (non-spouse) information for health insurance and pension purposes. The information includes occupation, income, and qualification information.
Health Insurance Spouse - information on a spouse for health insurance and pension purposes. The information includes pension number, qualification information, occupation, income, nationality, and disqualification information, if applicable.
Income Tax Law
Create one of the following information types:
Income Tax Dependent - dependent information required if income tax is deducted from the main income earner. The information includes occupation, income, and disability information, if applicable.
Income Tax Dependent on Other Employee - dependent information required if income tax is deducted from an alternative income earner. The information includes occupation, transfer details, and relationship details.
Income Tax Dependent on Other Payroll - dependent information required for deduction of income tax from a secondary income earner. The information includes employer details, income, and transfer details.
You can access this module from the following menus and functions:
| User Menu Name | Function Name |
|---|---|
| Manager Self Service | Contact Extra Information |
| Employee Self Service | Contact Extra Information |
Note: The function is also included in the Manager and Personal Action submenus.
See: Defining User Access and Menus
The workflow details for this module are listed below:
Change Contact Extra Information Types
Not applicable
| Region | Tip Type | Message Name |
|---|---|---|
| Dependents and Beneficiaries | Instruction | HR_CEI_CONTACT_NOT_SELECTED |
| Extra Information Types | Message | HR_CEI_CANNOT_UPDATE_DELETE_SS |
| Message | HR_CEI_CANNOT_UPDATE_FT_CHG_SS | |
| Message | HR_CEI_CANNOT_UPDATE_FT_DEL_SS | |
| Message | HR_CEI_CANNOT_DELETE_FT_CHG_SS | |
| Message | HR_CEI_CANNOT_DELETE_FT_DEL_SS | |
| Message | HR_CEI_DEL_ACT_ENTER_DATE |
| Region | Flex Name | Flex Code |
|---|---|---|
| Extra Information Types | Extra Contact Information | Extra Contact Info DDF |
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR:Display Person Name | Site, Application, Responsibility, User | Brief Name, Custom Name, Full Name | Brief |
HR:Display Brief Person Name
If you set this profile option to Brief Name (default value), the application displays the person names in the brief format instead of the long name format.