To enter office information for a new hire, an existing employee, or contingent worker:Optionally, you can enter additional information for people in the tabbed regions of the People window described in the following steps.
Note: The Background Information and Rehire Information tabbed regions appear only if your system administrator has enabled them for you.
To enter office information for a new hire, an existing employee, or contingent worker:Choose the Office Details tabbed region.
Enter the office number for this office.
Enter the internal location of this office.
Enter the office identifier for internal mail.
Enter the person's email address.
In the Mail To field, select Home or Office to indicate the person's preferred mail destination.
To enter information for an applicant:Choose the Applicant tabbed region.
If the applicant's resume is on file, check the Exists check box.
If the applicant's resume is on file, select the date indicating when the resume was last updated.
Select a final date a file is to be maintained for this applicant.
To enter information concerning the background check for a person:Choose the Background tabbed region.
Check whether the employee's background check has been performed.
Select the date the background check was performed.
To enter rehire recommendation information for an applicant who was a former employee or contingent worker:Choose the Rehire tabbed region.
Check whether the former manager has recommended the applicant for rehire.
Select the reason for this recommendation.
To enter further name information:Choose the Further Name tabbed region.
Enter one or more honors/degrees (BA, MBA or JD, for example) that the person has earned.
Enter the name (perhaps a nickname) by which the person prefers to be known.
If the person was previously known by a different name, enter the previous last name.
To enter other information for a person:Choose the Other tabbed region.
Select the type of schedule in the Availability/Schedule field; for example, the days of the week the person works.
Enter the person's current full time/part time availability to work with your company.
Select the language the person prefers for correspondence. For example, select German if the person prefers to correspond or receive company information such as terms of pension plan in German.
Note: The Correspondence Language list includes languages in the FND_LANGUAGES table. This table contains the languages that Oracle National Language Support Runtime Library (Oracle NLSRTL) supports. Check with your System Administrator for information on NLSRTL supported languages.
If the person has died, enter the date of death.
If you enter the termination reason of deceased and the actual termination date on the Terminate window and date of death has not been entered, it is set to the employee's termination date.
Select the current status of the student, if your employee is a student.
In the Date Last Verified field, you can enter the date the person last checked this personal information for accuracy.
To enter benefits information:Choose the Benefits tabbed region.
Change the date first hired for your employee. For employees who have previously worked for your enterprise, the Date First Hired field displays the start date of your employee's earliest, previous period of service. This date must be on or before the start date of the earliest period of service.
Enter an adjusted service date for your employees. The adjusted service date is necessary to adjust the employee' start date to reflect for example time spent in the company as a contingent worker, or time spent in another company within the same group. Some of the collective agreements consider these types of previous services as service within the company.
Oracle HRMS uses this date to dynamically calculate and display the difference between the adjusted service date and the current date as adjusted seniority for your workforce. The application also calculates and displays the seniority adjustment, which is the length of time between the hire date and adjusted service date. The total seniority details enable you to determine the eligibility, enrollment, and rates for your workforce, and run payroll calculations.
To enter employment information for employees:Choose the Employment Information tabbed region.
Select the employee's current military status. More detailed information, including service history, should be entered in the Military Service extra information type.
Select the agent type. This information is used in deciding certain employee rights such as remuneration and pension.
The agent type you can select depends on the person type of your person:
Fonctionnaire and Non-titulaire can only be selected for employees
Unemployed can be selected for applicants
Pensioner can be selected for ex-employees
Note: You must define a default Normal Inactivity statutory situation for a public sector type organization to select an employee as a Fonctionnaire in the specific public sector type organization. See: Additional Implementation Steps for French Legislations and Statutory Situations
Once you have saved an employee as either Fonctionnaire or Non-titulaire you cannot change this.
Select the employee's CPAM office.
Note: Oracle HR generates the number of dependents and dependent children based on the information you have entered in the Contact window. The number of dependent children is also based on the details entered in the shared type Contact. See: Setting Up Dependent Child Contact Relationships
To enter education information for a dependent:This tabbed region should only be used when the person displayed in the People window is a dependant of an employee. It enables you to record education information for a dependent. You should enter an employee's education details in the Qualifications, and Schools and Colleges Attended windows.
Choose the Education Information tabbed region.
Select the dependent's level of education.
If the dependent is a student, enter the date that the last school certificate was issued, and the name of their current school.