Use the Purchase Order Shipments results folder window to:
View purchase order shipment information.
Drill down to view purchase order distribution information.
Access the Purchase Orders and Releases windows for entry and update of documents.
Access other windows from the Tools and Inquire menus.
Note that this window does not display price breaks.
To navigate to the Purchase Order Shipments results window:
In the Find Purchase Orders window, select Shipments in the Results region and select the Find button to open the Purchase Order Shipments folder window. You can also navigate to this window by selecting View Shipments on the Tools menu in the Purchase Order Headers and Purchase Order Lines results folder windows.
Note: You can search for information using the Description field, which is not case sensitive.
To drill down to view purchase order distribution information:
Select the Distributions button to drill down to the Purchase Order Distributions results folder window. You can also select View Distributions on the Tools menu to open this window. See: Using the Purchase Order Distributions Summary Window.
To enter a new release:
Select the New Release button to open the Releases window. If the current record is a blanket purchase agreement or a planned purchase order, then you can create a release against it.
To enter a new purchase order:
Select the New PO button to open the Purchase Orders window. See: Entering Purchase Order Headers.
To open the Purchase Orders or Releases window for the current shipment:
Select the Open button to open the Purchase Orders window and query the purchase order shipment on the current line. If the current shipment is for a blanket or scheduled release, Purchasing opens the Releases window and queries the current shipment. Your options in this window depend on the status of the order and your approval and security options. See: Entering Purchase Order Headers.
To view acceptances:
Select Acceptances on the Tools menu to open the Enter Acceptances window. See: Entering and Viewing Purchase Order Acceptances.
To enter purchase order control information:
Select Control on the Tools menu to open the Control Document window. See: Controlling Documents.
To enter purchase order preferences:
Select Preferences on the Tools menu to open the Purchase Order Preferences window. See: Entering Purchase Order Preferences.
To communicate the purchase order to the supplier:
Select an approved purchase order and then select Communicate from the Tools menu. In the Communicate window select the method that you would like to use to communicate this purchase order to the supplier. Enter the Fax number or Email address as needed. Click OK to send the purchase order. You can also communicate purchase orders to the supplier at the time you approve them. See: Submitting a Document for Approval.
To view action history:
Select View Action History on the Inquire menu to open the Action History window. See: Viewing Action History.
To view invoices:
Select View Invoices on the Inquire menu to view invoice information: See: Invoice Overview.
To view receipts:
Select View Receipts on the Inquire menu to open the Find Receiving Transactions window. See: Finding Receiving Transactions (Summary).
To view the requisitions for this shipment:
Select View Requisitions on the Inquire menu to open the Requisition Lines Summary window. See: Using the Requisition Lines Summary Window.
To view approval status in Workflow:
Select View Approval through Workflow on the Inquire menu to open the Workflow approval process view window.
To view contract terms:
If Oracle Procurement Contracts is implemented, you can select View Contract Terms on the Inquire menu to open the Contract Terms window.
To view the formatted purchase order:
Select View Document on the Inquire menu to see the purchase order in the format that will be communicated to the supplier.