You can define as many Extra Information Types (EITs) as you require to hold information about assignments. There are also some predefined assignment EITs, which are listed below. You can assign multiple social insurances and private health insurances to an employee's assignment.
For employees with multiple assignments that you assign to the same Social Insurance (SI) provider, ensure that you set up the relevant Dutch Gak Reporting Information EIT for the assignment with the lowest number. The NSI reports use the assignment with the lowest number, if multiple assignments exist for the same SI provider.
Note: To be able to access the predefined EITs, you must link the EIT to your responsibility.
See: Setting Up Extra Information Types Against a Responsibility
ABP Participation and Salary Information - Use this EIT to enter certain employee-specific information required for pensions, and to override salary and pension basis values.
Date From and Date To - These fields determine the period of time for which the override information is valid.
Participation Start Age - Enter the age at which the employee began contributing to an ABP pension. This value determines the appropriate age-dependent premium.
Kind of Participation - Optionally select a value (such as Employee, or Former Employee with Supplemental Payment) for reporting purposes.
Value of Participation - This defaults to 1.0 but you can enter a lower proportion. For example, if you enter 0.5, the deduction amount is half the normal contribution.
Override Annual Pension Salary and Override Pension Basis - Optionally enter a value to override the usual calculation of one of these values. If you enter an override you must select a reason.
When an employee avails the new leave types, Life Saving Scheme (WLV) and Partial Political Scheme (WGP), enter the part time percentage as though the employee took no leave. However, when you enter the value of participation, adjust the value such that it includes the leave taken for WLV or WGP.
Note that the AAOP and FPU pension types are not affected by these two kinds of leaves. To enter the value of participation for these pension types, use the ABP Pensions Override Information EIT.
ABP Pensions Override Information - Use this EIT to add a pension type specifically for the assignment (in addition to the pension types specified at organization level) and to override certain pension information.
Date From and Date To - These fields determine the period of time for which this pension type is valid for the assignment. If you enter a Date To, you can select a Participation End Reason.
Override Employee Pension Contribution and Override Employer Pension Contribution - Optionally enter values to override the usual calculation of pension contributions. If you enter an override you must select a reason.
Employee Contribution Method and Value - Optionally change the usual contribution method (percentage or flat amount) for this employee and pension type. You can also change the percentage or amount. Similarly, you can change the Employer Contribution Method and Value.
Override Employee Annual Limit and Override Employer Annual Limit - These are the maximum amounts the employee and employer can contribute to this pension type each year. If the employee has multiple assignments, the limit is split between the assignments.
For example, suppose you set the limit at 500 for Assignment 1 and 300 for Assignment 2. If the payroll run processes Assignment 1 first and deducts 300 Euros, it will take no deduction for Assignment 2 because it has already reached that assignment's limit. The next payroll run will deduct a further 200 Euros from Assignment 1. If the payroll run processes Assignment 2 first, it can deduct 300 Euros from Assignment 2 and 200 from Assignment 1.
Override Pension Days - Optionally enter the average pension days used to convert annual pension threshold and contribution amounts to the current pay period. This value overrides--for this pension type only--any value you have entered in the Dutch Average Pension Days Information EIT.
Withdraw Assignment - Setting this field to 'Yes' withdraws the assignment from ABP records. When this field is set to 'Yes', the following run of the Dutch ABP Report Archiver and Dutch ABP report withdraw the assignment from ABP record. Once set to 'Yes' and the report is run, any changes to this field have no effect. This field is not date-tracked.
Use this EIT if an employee avails leaves other than the new leave types, Life Saving Scheme (WLV) and Partial Political Scheme (WGP). See ABP Participation and Salary Information.
Dutch Social Insurance Information - you use this EIT to enter the:
Start and end dates - determine the period of time for which the social insurance is valid for the employee.
Note: If you set up multiple social insurance EIT records for the same SI classification, the information must not overlap for any period of time as this could lead to inconsistent payroll results. If multiple EIT records exist for the same SI classification at the same period of time, the application will use the most recent information set up for an EIT record.
SI classification - the SI classification determines which social insurance applies to the employee.
Note: You must ensure that each SI provider has all the relevant SI types when you select an SI classification for an employee. For example, if you select the SI classification All Mandatory Insurances, you must ensure that all of the mandatory social insurance types have been set up for the SI provider. This is to prevent inconsistent or zero payroll results.
See: Examples of Assigning Social Insurance Types and Providers to Employees for more information on how employees inherit social insurance information identified at the organization level.
Insurance Provider - you can select an SI provider organization with a Dutch UWV Organization classification for this assignment. The SI provider you select here overrides the default SI provider organization you selected at the organization level. If you do not select an insurance provider for the assignment, the application uses the default SI provider.
Status - this indicates who pays the contributions for the SI classification such as, Insured Employee Contribution, Insured Employer Contribution, Insured Employee and Employer Contribution.
Registration number.
End and change reasons - use these fields to explain the reasons for ending and changing the employee's social insurance.
Day method - select Average Days, Average Days with Work Schedules or Real Working Days as the calculation method for deriving SI day. This method overrides the method you selected at the organization level.
See: Methods for Deriving SI Days for more information on the different methods for deriving SI days.
Day adjustment - this option indicates whether to adjust the SI days to the real SI days value for an end of year adjustment, rather than the average SI days value. Select Yes to adjust the SI days method to the real SI days, and select No to prevent an end of year adjustment to the real SI days method.
Attention: If you do not set a day adjustment, the application searches up the employee's organization hierarchy, to find the relevant information.
You must select No if you do not want an end of year adjustment for the employee, as the default in the calculations is Yes.
Contribution adjustment - this option indicates whether to adjust the contribution calculation to the normal cumulative recalculation method for an end of year adjustment. Select Yes to adjust the SI contribution method to the normal cumulative recalculation method of calculating SI days, and select No to prevent an end of year contribution adjustment to the normal cumulative recalculation method.
Attention: If you do not set a contribution adjustment, the application searches up the employee's organization hierarchy, to find the relevant information.
You must select No if you do not want an end of year adjustment for the employee, as the default in the calculations is Yes.
Overriding day method - select an alternative calculation method for deriving SI days for this assignment.
Overriding day value - enter a fixed number or percentage figure, depending on the overriding day method you selected in the previous step.
WAO discount eligible - indicate whether the employee is eligible for the WAO discount.
Note: To indicate ineligibility of WAO discount for an employee over 50 years of age, select No. You can use this override, for example, for rehires within 6 months. You can select Yes or choose not to select a value for this field for the application to processes WAO discount for eligible employees. In case of multiple assignments, ensure you set the same value for each assignment.
Code ZVW insured - indicate whether the employee is insured for ZVW and the tariff group the employee belongs to.
Dutch IZA Health Insurance Information - you use this EIT to enter the:
Date From and Date To - These fields determine the period of time for which IZA Health Insurance is valid for the employee.
Insurance Provider - this is mandatory field enabling you to specify the required IZA Insurance Provider.
Note: If information is effective at the assignment level for both Private and IZA Health Insurances for a particular date, IZA information takes precedence.
Dutch Average Pension Days Information - Use this EIT if you want to override the Average Pension Days figure used to convert annual pension threshold and contribution amounts to the current pay period. Otherwise, this figure is taken from a Global value (for the Average Working Days conversion rule) or calculated from the employee's work pattern (for the Average Days with Work Schedules conversion rule). See: "Conversion Rules" in Calculation of Pensions and Savings Contributions.
If you select Manual in the Overriding Method field, you enter the average pension days in the Overriding Value field.
If you select Percentage of Average Days or Percentage of Maximum SI Days in the Overriding Method field, you enter a percentage in the Overriding Value field. The formula uses this percentage to calculate the average pension days.
Note: If you select Percentage of Maximum SI Days, the system uses any override you have entered for Maximum SI Days on the Social Insurance/Pensions tab of the Assignment window.
Dutch Gak Reporting Information - Use this EIT to record social insurance information for your employees, required by the reports for the UWV SI providers.
Enter the date from which the Gak reporting information is valid from for the employee.
Select an occupation description for the employee.
Enter a figure for the expected number of SI days in the 4 Weekly Expected SI Days field. Use this field if the employee's work pattern is irregular and you want to record an estimated figure of the number of SI days in a 4 weekly payroll period.
Dutch ABP Reporting Information - Use this EIT to record the employee's level of participation, for reporting in the ABP Notification Extract.
Enter the date from which the information is valid for the employee. You can also enter a Date To if the information ceases to be valid at a certain date.
Select the level of FPU Participation.
Select the level of OP NP Participation.
Select the level of ANW Participation.
Select the level of IPAP Participation.
Select the level of FUR Participation.
You can select the Employee Does Not Participate in FPU option in the FPU Participation field. This option ensures that the ABP Report displays the FPU Contribution ABP USZO value as G.
Note that the application checks the FPU Participation field only for those employees who do not participate in the FPU. For employees participating in the FPU, the ABP report displays the pension sub-category irrespective of the value you select in the field.
Saving Schemes Additional Contribution Information- Use this EIT to record an employees additional contributions to a savings scheme, as and when they contribute throughout the year.
Select the Savings Type.
Enter a Period Number.
Enter an Amount for Saving.
Dutch Influence Information - Use this EIT to record the:
Validity period of the income relation
Influence Code, which indicates why the employee is eligible for social insurances
Dutch Labor Relation Information - Use this EIT to record the:
Validity period of the income relation
Labor Relation Code - Indicates the kind of income relation to determine whether the employee needs to have mandatory social-insurance benefits.
Dutch Temp Labor Information - Use this EIT to record the:
Validity period of the income relation
Temp Labor Code, which identifies the income relation type for temporary workers
Dutch Temporary Tax Discount - Use this EIT to enter temporary tax discount information. You can enter the dates when this discount is applicable and specify the discount type.
Dutch Labour Handicap Information - Use this EIT to record the:
Validity period of the labor handicap discount
Discount Type, which identifies the type of labor handicap discount applicable to the employee
Dutch Wage Report Correction Information - Use this EIT to enter correction information for the Dutch Wage Report.
Enter the period (Date From, Date To) in which the correction is made.
Enter the applicable adjustment amounts for the following:
Normal Rate Taxable Income
SI Income
Special Rate Taxable Income
Holiday Allowance
Reservation Holiday Allowance
Additional Wages
Reservation Additional Wages
Wage in Money
Wage in Kind
Overtime Wage
Deducted Wage Tax
WAO Basis Contribution
WAO Diff Contribution
WW Contribution
Contribution Waiting
UFO Contribution
ZVW Contribution Employee
ZVW Contribution Employer
Travel Allowance
Labour Discount
SI Days
Life Saving Scheme
Life Cycle Leave Discount
Contribution Base WAO/IVA/WGA
Contribution Base WAO/WGA Diff
Contribution Base WW Awf
Contribution Base UFO
Contribution Base Waiting Fund
Note: If you have a negative adjustment, enter the value with a negative (-) sign. The Collective, Nominative section will also reflect the adjusted totals accordingly.
Dutch ZVW Exclusion Information - Use this EIT to record:
Year of Exclusion, which indicates the year in which ZVW has been excluded
ZVW Excluded - selecting this option indicates that ZVW has been excluded for the assignment
If an employee is not eligible for ZVW, use this EIT to indicate that you want to exclude ZVW for the employee. Or else, the application will display an error.
Dutch Wage Report Override - Use this EIT to enter correct SI days and hours worked alone for a period to report in current year correction wage report. Information in this EIT enables you to override the SI Days and Hours Worked along with the periods to be corrected and period to be reported in Dutch Wage Report in the current year. This EIT has the following fields:
Date From - Start date of correction period
Date To - End date of correction period
Reporting Date - Date to report corrected details
SI Days - SI Days to be overridden
Hours Worked - Hours worked to be overridden