Follow these steps if you want to set up pension or savings schemes, enroll employees in the relevant schemes, and process contributions in the payroll run.
Enter your pension types. Choose the Pensions and Savings option in the Navigator then click on the Pension Types tab.
Enter your pension providers and assign pension types to your providers. Choose the Pensions and Savings option in the Navigator then click on the Pension Providers tab.
Attention: Use the Pension pages - not the Organization window - to create pension providers, assign pension types to each provider, and assign providers and types to your HR organizations. The pages provide the required validation.
Do one of the following:
ABP and PGGM pensions: Specify the default pension types for your business group and other organizations within the default hierarchy. Use the Organization window.
Note: The pension types are cumulative. If you specify pension types at the business group, parent organization, and child organization levels, employees assigned to the child organization will be eligible for the pension types specified at all levels.
Other pension or savings schemes: Assign pension providers and types to your employers using the Pension pages.
Note: Pension types assigned at the highest level propagate to the child organizations unless overridden at the child level. If you enter any pension types at the child level, only those pension types are available for that particular organization.
All schemes: Generate the payroll objects required for your pension and savings schemes. Choose the Pensions and Savings option in the Navigator then click on the Schemes tab.
Link the generated elements.
ABP schemes: You must link the predefined ABP Pensions element.
PGGM schemes: You can specify whether the application should automatically create links for retro and deduction elements. This helps in reducing the additional overhead of creating links before running a retropay process for the scheme.
Life Savings Scheme: Link the predefined Employee Life Savings Contribution and Employer Life Savings Contribution elements to the relevant assignments.
Other schemes: You must link the Pension Deduction, Savings Deduction, Special Inputs, and - if the scheme has employer contributions - Employer Pension or Savings Contribution elements.
You can also link the other generated elements, if required, for costing purposes. The names of all generated elements begin with the base name you entered on the Schemes tab.
Review the generated formula <BASE_NAME>_PENSION_DEDUCTION or <BASE_NAME>_SAVINGS_DEDUCTION or <BASE_NAME>_ABP_PENSION_DEDUCTION or <BASE_NAME>_PGGM_PENSION_DEDUCTION to ensure that it handles the processing you require. You can configure this formula and the generated formula result rules, if required.
Note: If you want the ABP formula to check whether an employee is receiving FLO Payment (which means they cannot contribute to an ABP pension), you must uncomment the code that checks this field in the formula.
For pensions, check the balance feeds to the balances that you are using to calculate the pension basis, if the scheme's contributions are a percentage of the pension basis:
If you chose to generate a new balance for the pension scheme, notice that all earnings feed this balance (<Base Name> Pension Salary), by default. You can change the balance feeds, or you can edit the formula to use another balance, if required.
If you are including last year's bonuses in the pension basis, make sure that you classify the appropriate earnings types with the secondary classifications Recurring Bonus: Earnings and Non Recurring Bonus: Earnings
For savings, ensure that the pay value of the Savings Deduction element feeds the Wage Savings Taxable Amount balance or the Premium Saving Taxable Amount balance, so that tax is calculated correctly.
For life savings scheme, ensure the employee and employer life savings elements feed the Employee Life Savings Contribution and Employer Life Savings Contribution balances. These balances enable you to report the savings amount on the wage tax report.
For savings schemes, define third party personal payment methods for your assignments.
Create an organizational payment method, of the direct deposit type, and enter a dummy account in the Bank Details window. See: Defining a Payment Method
Select this method as a valid payment method for your payrolls. See: Defining a Payroll
In the Personal Payment Method window, select this third party payment method for employees who enroll in the savings scheme. Enter the details of the bank account the employee is using for the savings. Do not enter Payee details. See: Entering Payment Methods for an Employee Assignment
When you enroll the employee in the savings scheme, you select this payment method in the Payee field of the Entry Values window.
Select the appropriate EITs for your responsibilities, using the Information Type Security window:
| To Enable Users to Enter . . . | Select This EIT . . . |
|---|---|
| Override Average Pension Days (used in the Average Working Days and Average Days With Work Schedules conversion rules) | Dutch Average Pension Days EIT (NL_PAI) |
| Override pension salary and pension basis at the assignment level for ABP pensions | ABP Participation and Salary Information EIT (NL_ABP_PAR_INFO) |
| Other override information for ABP pensions at the assignment and pension type level | ABP Pensions Override Information EIT (NL_ABP_PI) |
| Which people receive FLO Payment, Disability Pay, or Payment of Resignation | Resignation Pay Details EIT (NL_RESIGNATION_PAY) |
| Holiday allowance and end of year bonus percentages for PGGM pensions
Note: You can override these percentages at the assignment level (for example, for ineligible employees) using the two input values in the PGGM Pensions General Info element. Enter zero for ineligible employees. | PGGM General Info EIT (PQP_NL_PGGM_INFO) |
| Employee and total contribution percentages for PGGM pensions
Note: For PGGM pensions, you can specify the contribution percentages at either the organization or the element-entry level. You cannot specify them at the assignment level. | PGGM Pension Types EIT (PQP_NL_PGGM_PT) |
See: Setting Up Extra Information Types Against a Responsibility
If you are setting up ABP or ANW pensions in which the salary threshold or percentage contribution varies by employee age, set up the user-defined tables that hold the age-dependent values. See: Entering ABP Salary Thresholds and Premiums That Vary By Age.
For PGGM pensions, Oracle Payroll uses predefined salary-dependant and age-dependant thresholds in the pension-basis calculation.
If you are using element link criteria to establish eligibility for pension schemes, your setup is complete and you are ready to enroll employees using BEE or the Element Entries window. See: Managing Pensions and Savings Contributions
If you are using eligibility profiles to establish eligibility, you must set up a pension plan, and related items, following the usual procedures for Standard and Advanced Benefits, which are summarized in: Setting Up a Pension or Savings Plan in Standard or Advanced Benefits
For ABP pension schemes, check that you have performed all the setup required to run the notification report. See: Setting Up The ABP Notification Extract