After the Benefits ACA Archive Process has completed successfully for a GRE, you can search for and verify the data for a person using the View Employee Archive Data page. See: Running the Benefits ACA Archive Process

   Searching for an Employee to View the Archived Data:

You can search for an employee using the following search criteria:

• Year: This is a mandatory field. Select a year from the list of values for which the person's archived data needs to be verified. This list of values displays only the years for which the archive process was completed.

• GRE: This is a mandatory field. Select the applicable GRE to which the person belongs. This list of values displays only the GREs for which the archive process has been run for the selected year.

• Person Name: Select the Person whose archive data needs to be verified. You may search based on employee name or employee number.

After you select all the mandatory fields, click Search to view the archived data for the person. The data is displayed in a layout similar to the actual Form 1095-C.

   Rearchiving and Printing Form 1095-C for a Single Employee:

In addition to the ability to search for and verify the data for an employee, the following buttons are available in the View Employee Archive Data page:

• Rearchive: This button enables you to rearchive the selected employee's data.

• Print: This button enables to print or reprint the selected employee's Form 1095-C. Select the format of the Form 1095-C by selecting the desired template in the Template field.

   Performing Self-Corrections:

The View Employee Archive Data page enables you to perform self-corrections to correct those issues discovered outside of the IRS' ACA Information Return (AIR) system.

The following requirements must be met prior to marking a person record for self-correction:

• The person record must have already been included in a previous Employer Information Return transmission to the IRS.

• The status for the most recent transmission which included this person record must be one of the following:

  • Accepted

  • Accepted with Errors

  • Partially Accepted

  • Rejected

• If there is an Error Acknowledgement file provided by the IRS along with the transmission status, then you must run the Benefits ACA Process Error Data XML program.

To perform a self-correction

1. Search for the person using the Year, the GRE, and the Person Name criteria. If a person record meets the requirements, then the Mark Error button will be displayed for that person.

2. Click the Mark Error button to add self-correction comments.

3. Add the error text in the Self Correction Error Details popup.

4. Click Apply. This action saves the changes and marks the person record for self-correction. You can view an Error Information region, which contains a list of error messages reported by the IRS, if any, and any errors added through self-correction. Check boxes indicate whether the person record is marked for retransmission by the IRS through the Error Acknowledgement XML or by the Transmitter or the Issuer themselves through self-correction.

5. Use the Edit Error button to update the self-correction comments.

6. Use the Delete button to remove the self-correction comments.

   Archiving the Corrected Person Records:

After a person record is marked for retransmission through self-correction, complete the following steps to archive the corrected person records.

1. Run the Benefits ACA Correction Archive Process to archive the corrected person details. For more information, see Running the Benefits ACA Correction Archive Process

2. Run the Benefits ACA Transmission XML Generation Process to generate the output file for transmitting the corrected Employer Information Return. For more information, see Running the Benefits ACA Transmission XML Generation Process