Use the following process to administer your Compensation Workbench plans after you define them in Oracle HRMS using the Total Compensation data model.
For information about implementing compensation plans, see: Setting Up a Compensation Plan
Run the Participation Process: Compensation Workbench.
Run this process prior to the availability period of Compensation Workbench to prepare the Self-Service interface for data entry by your line managers.
The process assigns the compensation life event to a person and determines eligibility and rates.
If you auto-issue budgets, the process updates the allocation worksheet for all managers with a predefined budget amount that cannot be updated.
If you do not auto-issue budgets, use roll-down budgeting to publish the initial budget with the highest-level manager, or with multiple lower managers.
The highest level manager can then use Compensation Workbench to issue budgets to lower level managers.
You include the budgeting task in the plan design if you do not auto-issue budgets. You can define budgets as monetary amounts or as a percentage of eligible salary in the Plan Enrollment Requirements window. You can also define the budget in non-monetary units such as Shares or Stock Options.
Run the Compensation Workbench Back-out Life Events process to remove the results of the Participation Process: Compensation Workbench for a compensation life event in the case of errors or changes in plan design. If you need to back-out a compensation life event, you run this process before you run the Compensation Workbench Post Process. You can, however, run the process any time before a payroll run has processed your results.
If you need to run the participation process for employees not previously selected for processing, new or terminated employees, or employees who had a status of life event started, or for managers who are now eligible for awards, then run the participation process for an individual even after you run the Participation Process: Compensation Workbench for a plan. The Single Person Participation process determines a person's eligibility for the plan and rates, and places the person in the correct position in the hierarchy.
You run the Single Person Participation process for a single participant using the Submit Requests window, or the Compensation Workbench Administration Home page.
See: Adding an Individual into a Started Compensation Workbench Cycle
Line managers use Compensation Workbench to enter compensation awards.
Run the Progress Report to monitor the progress of the compensation cycle for a specific availability period and plan. You can run the report at any time after you run the Participation Process: Compensation Workbench, during the allocation period, or after running the Compensation Workbench Post Process. The report results differ depending on when you run it during the compensation cycle. You can run this report using the Submit Requests window or from Compensation Workbench Administrators Home page.
To update plan information mid-cycle, use the Plan Administration page.
Run the Compensation Workbench Refresh Process to refresh employee or plan design data in Compensation Workbench.
Run the Compensation Workbench Mass Notification Process to generate approval notice and other notifications.
Run the Compensation Workbench Post Process.
Run this process after all worksheet allocations have been approved to write the distribution totals to enrollment results. This also posts assignment changes, performance ratings and rankings.
See: Writing Allocated Amounts from the Compensation Workbench Cycle
Optionally, perform enrollment overrides.
If necessary, use the Enrollment Override window to override an amount for a person after you run the Compensation Workbench Post Process.
Note: Values you enter in this window update element entries for bonus and stock option plans. However, for salary plans, overrides you enter on this window do not update the Salary page.
Run the Close Compensation Enrollments Process.
Typically, you run this process for a bonus plan if you set the Close Enrollment Date code to Processing End Date. This process closes the compensation life event for one or more persons as selected by the batch process parameters.
You can run the Compensation Workbench Post Process to close the compensation life event if you set up the processing end date as 'When elections are made.' Typically, you run the Post Process for salary and stock option plans.
You do not need to run the Close process if you set up the Compensation Workbench Post Process to close the compensation life event.
However, future-dated enrollments always require you to run the Close Compensation Enrollments Process.