Oracle HRMS provides you with an efficient and flexible people management system to organize your workforce. Using Oracle HRMS you can:
Maintain information on all current and potential workers to track their roles and activities from the time they apply for a job to when they leave your enterprise.
Record deployment information such as organization, job, position, and grade of the workers in your enterprise.
Maintain details such as qualifications, competency profiles, work choices, and benefits eligibility data to manage workforce development.
Maintain information related to ADA (Americans with Disabilities Act) and OSHA (Occupational Safety and Health Act) reporting.
Maintain certain personal information for Equal Employment Opportunity (EEO), Affirmative Action Plan (AAP), and Veterans Employment (VETS) reporting.
Maintain documents of record such as work visas, permits, and certificates.
Handle mass change processes to implement changes to high volumes of information, such as employee job data, new departments, or new work relationships.
You can manage your workforce details using the following features of Oracle HRMS:
Workforce Assignments: Record the details about the different work an employee, or a contingent worker does in your enterprise and relate them to your overall work structure.
Identify Workforce and Assignments: Use unique numbers to distinguish your workers and their roles.
Person number: Identifies every employee, contingent worker, or applicant in your business group.
Assignment number: Identifies every assignment in your business group.
Person Types: Record information related to different groups of people such as applicants, employees, and contingent workers, and restrict access to the different group records.
Assignment Statuses: Record changes in the work status of an employee or a contingent worker with statuses such as Active, Suspended, and Terminated. For example, if an employee is on maternity leave you can assign the Suspended status. To identify different work statuses in your enterprise you can expand the predefined system statuses and set up your own multiple user statuses. For example, you can define the user statuses of maternity leave, paternity leave, and educational leave for the system status of Suspended.
New Hire Information: Record data required by your legislation about the newly hired and rehired people.
You can record details of your workforce on a daily basis using the People Management templates or the People and Assignment windows.
People Management Templates: To complete tasks like entering people and hiring applicants. Your system administrator can modify these templates to create windows that are specific to your business processes.
People and Assignment Windows: To enter, track, and report on people on a day to day basis. You use these windows if People Management templates are not set up in your enterprise.
In addition to the workforce information you enter, you can set up flexfields to capture information unique to your enterprise. For example, you can define Special Information Types to hold employee disciplinary records and Extra Information Types to record data required by your localization such as birth certificate details.
To understand the difference between Special Information Types and Extra Information Types, see: Extra Information Types (EITs)
Oracle Self-Service Human Resources (SSHR) enables line managers, employees, and contingent workers to update their personal and professional information through interfaces personalized to their roles, work content, and information needs. Line managers can perform day-to-day HR tasks such as updating the employees' assignment details and processing transfers, promotions, and terminations. To work with Oracle SSHR, you must purchase the license from Oracle. For information on licenses contact your Oracle sales representative.
See: Using SSHR for Workforce Sourcing and Deployment
Oracle HRMS and Oracle HRMSi provide a range of reports to track your workforce deployment. For example:
Oracle HRMS offers the Terminations with Active Support Order report. This report lists employees with an active support order at the time of termination.
Oracle HRMSi offers the Employee Separation by Reason (Organization Hierarchy) Status Analytics by Organization worksheet. This worksheet outlines the reasons for employees' separation in different organizations of your enterprise. To work with Oracle HRMSi reports you must purchase the appropriate license from Oracle. For information on licenses, contact your Oracle sales representative.
For more information, see: Reports and Processes in Oracle HRMS
To effectively use Oracle HRMS for workforce management, see: