Subsequent to the distribution of year end slips to employees, retirees and the CRA, it may be necessary to make changes to or cancel these slips for an individual or group of employees. When information on a year end slip has been changed after it has been distributed to the government and the employee, a new slip marked "Amended" must be issued in order for the recipients to know that this slip is replacing and not in addition to the original slip.
In the event that a slip was produced and distributed in error, the employer must cancel the form by issuing a new form marked "Cancelled".
For amended T4/T4A slips, the following processes and reports are run:
Federal Year End Amendment Preprocess
T4/T4A Amendment Register Report CA (Request set)
T4/T4A Amendment PDF
T4/T4A Amendment Magnetic Media
T4/T4A Amendment Paper Report
Note: While the T4/T4A Amendment Paper Reports are still available options, Oracle Payroll has not supported changes to the forms since 2010. It is recommended that the T4/T4A Amendment PDFs be used instead. When generating amendment PDFs it is recommended that all amended PDFs be printed prior to processing another amendment for the same person.
For cancelled T4/T4A slips, the following processes are run:
T4/T4A Cancellation PDF
T4/T4A Cancellation Magnetic Media
The Federal Year End Amendment Preprocess archives all amended T4/T4A boxes as well as those that were correct on the original T4/T4A Slip. Submit the Federal Year End Amendment Preprocess only if there are employees whose data has been corrected after the Federal Year End Preprocess was run and slips were issued for that reporting year.
Note: A slip will not print for employees that have a negative box balance. Check the concurrent request log file to identify employees that did not have a paper report print.
You can submit the Federal Year End Amendment Preprocess multiple times to correct employee data.
See: Running the Federal Year End Amendment Preprocess
The T4/T4A Amendment Register Report CA request sets include the Amendment Register Report and Amendment Totals reports. These audit reports for T4 and T4A amendments display the T4/T4A year end box information for all employees whose data was corrected. Submit these request sets after running the Federal Year End Amendment Preprocess with valid parameters. The formats of the Amendment Register Report and Amendment Register Totals are the same as the T4/T4A Register Report and T4/T4A Register Totals reports.
See: Running the T4/T4A Amendment Register Report
Use the T4/T4A Amendment PDF to generate T4 and T4A slips for employees whose data was corrected after the original slips were issued. You submit the T4/T4A Amendment PDF after you have verified the Amendment Register reports for accuracy.
The format of the T4/T4A Amendment PDF is the same as the T4/T4A PDF except that "Amended" appears at the top of the slip.
See: Running the T4/T4A Amendment PDF
Use the T4/T4A Amendment Magnetic Media concurrent programs to generate an XML file to be submitted to the CRA. This process produces the following outputs:
XML file to be submitted to CRA.
Payer Details Report in PDF format.
Recipient Details report in etext format.
Recipient Error report in etext format.
See: Running the T4/T4A Amendment Magnetic Media.
Note: While the T4/T4A Amendment Paper Reports are still available options, Oracle Payroll no longer supports changes to the forms. It is recommended that the T4/T4A Amendment PDFs be used instead.
Use the T4/T4A Amendment Paper Reports to generate T4 and T4A slips for employees whose data was corrected after the original slips were issued. You submit the T4/T4A Amendment Paper Report after you have verified the Amendment Register reports for accuracy.
The format of the T4/T4A Amendment Paper Report is the same as the T4/T4A Paper Report except that "Amended" appears at the top of the slip.
See: Running the T4 Amendment Paper Report and Running the T4A Amendment Paper Report
Use the T4/T4A Cancellation PDFs to generate cancelled T4 and T4A slips for employees who were issued slips in error.
The format of the T4/T4A Cancellation PDF is the same as the T4/T4A PDF except that "Cancelled" appears at the top of the slip.
See: Running the T4/T4A Cancellation PDF.
Use the T4/T4A Cancellation Magnetic Media concurrent programs to generate an XML file to be submitted to the CRA. This process produces the following outputs:
XML file to be submitted to CRA.
Employer/Payer Details Report in PDF format.
Employee/Recipient Details report in etext format.
Employee/Recipient Error report in etext format.