My Information enables employees and contingent workers to view their employment, grade step and grade point of their salary and other related details.
My Employee Information enables managers to view employment, grade step and grade point of salaries and other related details of people within their security access. HR Views enables HR professionals to view details of people from hierarchy, search results, or 'My List' views.
The hierarchy display usually uses the supervisor hierarchy. However, if required, you can display a position-based hierarchy.
For more information, see: Enter Process.
Note: If you are using assignment-level security, you cannot access any terminated or expired assignments.
For more information, see: Assignment-Level Security.
If you use user-based security profiles either based on user-based organizations, user-based positions, or user-based custom security, then you can enable HR users to access ex-employee and future-dated employee records. For more information, see the section Access to Ex-Employee and Future Dated Employee Records in Security Profiles
Viewing Grade Step and Grade Point Information
Employees and managers must use the following fields in the Details region of the Salary tab, on the My Employee Information page for grade step and grade point related information, using Employee Self-Service and Manager Self-Service:
Grade Step: Displays the value of an employee's Grade Step
Grade Point: Displays the value of an employee's Grade Point
Grade Step Date: Displays the current effective date of the Grade Step
Point Value: Displays the value which is associated with the Grade Point
Viewing Adjusted Service Date and Years of Service
In addition to using the latest start date to calculate years of service, Oracle SSHR uses the adjusted service date to calculate adjusted years of service. Employees, managers, and HR professionals can view the Adjusted Years of Service and the Adjusted Service Date on the following Oracle SSHR pages:
My Information for employees
My Employee Information for managers
HR Views for HR professionals
In addition, the HR Views page displays the Years of Service field and the Compensation Activity tabbed region displays the Latest Hire date.
Note: To calculate adjusted years of service for employees or managers, the Adjusted Service Date must be available either in Oracle HRMS or Oracle SSHR person records.
In Oracle HRMS, you enter Adjusted Service in the Benefits tabbed region of the People window. For more information, see: Entering Additional Personal Information (People Window)
In Oracle SSHR, you enter Adjusted Service Date using the Hire or Applicant Hire function available through the Manager Self-Service responsibility.
Using personalizations, you enable only the functionality, information, and controls you want to make available to users. For example, you can display only the column headings of your choice in Summary and Details views. Consider the following personalizations specific to My Employee Information:
Enable Manager Actions Icon
Enable Effective Date
Enable My List
Enable Search Filter
Name Format
You can navigate to Manager Actions and initiate a self-service action for employees listed on My Employee Information, My List, or Advanced Search pages. To do this, enable the Action icon. Your Employee Type (EMP or CWK) determines whether you navigate to the Manager Actions or the Contingent Worker Manager Actions function. You can enable the Action icon on the following pages:
My Employee Information
My List
Simple Search
Advanced Search
See: The Personalization Framework
See: OA Framework Personalization and Extensibility Guide.
My Employee Information
The main page for My Employee Information displays information in six categories, grouped on the following sub tabs:
Employment
Salary
The Salary tab displays salary details of employees who are on a grade ladder, or whose salary is processed using the Salary Administration window.
Performance
Training
Absence
Job Applications
Effort Distribution
Contracts
Note: The Training, Effort Distribution, and Contracts tabs are hidden by default. To display these tabs, see the section Menu and Function Names, below.
Enable the Action icon for each tab by clicking the Personalize Page link. Apply the default scope of Page: 'Oracle Self Service Human Resources: My Employee Information'.
Using the Employment tab as an example, navigate the following nodes:
Default Single Column: Manager Views
Sub Tab Layout: (subTabRN)
Stack Layout: Employment
Query: Employment.EmpQueryRN
For each tab, navigate the child nodes beneath Query to enable the Action icon when you view selected people from search results or My List:
Table: Employment
Image: Action
For each tab, the sibling nodes beside Query (beneath Stack Layout) enable the Action icon for position hierarchies and supervisor hierarchies. Navigate the following nodes beneath Stack Layout:
H Grid: [Supervisory Hierarchy|Position Hierarchy]
Image: Action
To enable the Action icon at the function, location, site, organization, or responsibility level, click the Personalize icon and set the value of the Rendered field corresponding to the level.
Repeat the above steps in a similar way for the remaining tabs.
Note: When you personalize at the page level by selecting a scope using the Page: prefix, as shown here, your personalizations are unique to that page. Shared regions can appear on multiple pages. When you select a scope using the Shared Region: prefix (such as Quick Search), your changes propagate to all instances of the region on all pages that use it.
My List
To personalize the My List page, click the Manage My List link to display the My List page. Set the scope on the Choose Personalization Context page to Shared Region: My List. Navigate the following nodes:
Stack Layout: MyList
Table: People in My List
Image: Action
For information on how to enable the Manage My List link, see Enable My List, below.
Simple Search
To personalize the Simple Search page, enter text in the Quick Search field and press Go to display the page. Click the Personalize Basic Search link, and accept the default scope of Region: Basic Search. Navigate the following nodes:
Default Single Column: Basic Search
Table: People
Image: Action
Advanced Search
To personalize the Advance Search page, click the Advanced Search link to display the page. Click the Personalize Advanced search link, and accept the default scope of Region: Advanced Search. Navigate the following nodes:
Default Single Column: Advanced Search
Query: Advanced Search
Table: People
Image: Action
Enable the Effective Date field to display snapshot views at a point in time in Hierarchy or My List views.
To do this, click the Personalize Effective Date and View As link, and accept the default scope of Region: Effective Date and View As. To enable the Effective Date field and the Go button, navigate the following nodes:
Flow Layout: Effective Date and View As
Row Layout: Effective Date
Message Text Input: Effective Date
Submit Button: Go
Enable My List features by adding the My List entry to the context switcher. See Lookups, below.
The Manage My List page enables you to view or delete My List members. Enable the Manage My List link on the My Employee Information or Basic Search page using the Personalize Page link. Navigate the following nodes:
Page: [My Employee Information|Basic Search]
Scope: 'Shared Region: Quick Search'
Row Layout: Quick Search
Link: Manage My List
The Add To My List button enables you to add selected people to My List. Enable the Add to My List button on the Basic Search and Advanced Search pages using the Personalize Page link. Navigate the following nodes from the Basic Search page:
Scope: Shared Region: Basic Search
Default Single Column: Basic Search
Table: People
Table Selection
Multiple Selection
Selection Button: Add To My List
Navigate the following nodes from the Advanced Search page:
Scope: 'Shared Region: Advanced Search'
Default Single Column: Basic Search
Query: Advanced Search
Table: People
Table Selection
Multiple Selection
Selection Button: Add To My List
To filter name searches, enable the search filter list for First Name, Last Name, or Full Name on the My Employee Information page, the Basic Search Page, or the My List page. If you do not enable the list, users see only the Name label and the Search field, and the default filter is Last Name. Navigate the following nodes:
Page: [My Employee Information|Basic Search|My List]
Scope: Shared Region: Quick Search
Row Layout: Quick Search
Message Choice: (SearchFilter)
The My Information and My Employee Information pages display names in brief format by default. If you prefer to see the full name of the employee or worker, set the profile option HR:Display Person Name to Full Name.
In the My Information and My Employee Information pages, the position and job names are displayed using a concatenated flexfield format. If required, you can use customer overrides to configure a user-defined format for displaying position and job names. For example, you can display a name using fewer segments.
For more information on overrides, see: Legislation and Customer Overrides.
Navigation is available from the Employee or Manager Self Service menu, or new menus you configure. In addition to including the My Employee Information function in new menus, add the following predefined submenus as-is:
HR_EMP_VIEWS_FUNC_MENU (My Information Functions)
HR_MGR_VIEWS_FUNC_MENU (My Employee Information Functions)
Submenus provide Oracle Applications Framework page authentication only, you need not copy or recreate them.
Note: HR professionals can enter My Employee Information using Advanced Search. Add the Advanced Search function to the HR Professional menu.
| Menu Name | User Menu Name | Function Name |
|---|---|---|
| HR_EMPLOYEE_DIRECT_ACCESS_V4.0 | Employee Self Service | My Information |
| HR_LINE_MANAGER_ACCESS_V4.0 | Manager Self Service | My Employee Information |
Note: You cannot change tab sequence, but you can use standard AOL menu exclusion functionality at the responsibility level to show and hide tabs. Make your changes to the My Information Views Sub Tab Menu (HR_EMP_VIEWS_SUB_TABS) or the My Employee Information Views Sub Tab Menu (HR_MGR_VIEWS_SUB_TABS). See: Configuring Tabbed Regions, To remove a tabbed region or button from display.
To enable My List functionality, enable My List in the following lookup.
| Lookup | Display Name |
|---|---|
| HR_MGRV_APPL_CONTEXT | Information Views Application Context Switcher |
Note: You must also enable the navigation button Manage My List to the My Employee Information page, and the navigation button Add to My List to Simple and Advanced Search Results pages.
Not applicable
The following tables describe configurable tips and instructions.
| Region Name | Tip Type | Message Name |
| Employee Views | Instruction | HR_EMPV_PAGE_INSTR |
| Employee History Table | Instruction | HR_EMPV_EMP_TABINSTR |
| Salary History Table | Instruction | HR_EMPV_SAL_TABINSTR |
| Performance History Table | Instruction | HR_EMPV_PERF_TABINSTR |
| Training History Table | Instruction | HR_EMPV_TRNG_TABINSTR |
| Absence History Table | Instruction | HR_EMPV_ABS_TABINSTR |
| Application History Table | Instruction | HR_EMPV_APPLN_TABINSTR |
| Region Name | Tip Type | Message Name |
| Manager Views | Instruction | HR_MGRV_PAGE_INSTR |
| Training History Table | Instruction | HR_MGRV_TRNG_TABINST |
The following tables describe available configurable flexfields.
| Region Name | Flexfield Name | Message Name |
| Employee History Table | Additional Assignment Details | PER_ASSIGNMENTS |
| Employee History Table | Add'l Period of Service Det's | PER_PERIODS_OF_SERVICE |
| Employee History Table | Add'l Period of Placement Det's | PER_PERIODS_OF_PLACEMENT |
| Employee History Table | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Performance History Table | Review Addl Information | PER_PERFORMANCE_REVIEWS |
| Performance History Table | Additional Appraisal Details | PER_APPRAISALS |
| Absence History Table | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Application History Table | Additional Application Details | PER_APPLICATIONS |
| Employee Views | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Employee Views | Proposal Component Addl Info | PER_PAY_PROPOSAL_COMPONENTS |
| Region Name | Flexfield Name | Message Name |
| Employment Details | Additional Assignment Details | PER_ASSIGNMENTS |
| Employment Details | Add'l Period of Service Det's | PER_PERIODS_OF_SERVICE |
| Employment Details | Add'l Period of Placement Det's | PER_PERIODS_OF_PLACEMENT |
| Employee History Table | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Employee History Table | Add'l Period of Service Det's | PER_PERFORMANCE_REVIEWS |
| Employee History Table | Add'l Period of Placement Det's | PER_APPRAISALS |
| Salary Details | Add'l Salary Admin. Details | PER_PAY_PROPOSALS |
| Performance History Table | Review Addl Information | PER_ABSENCE_ATTENDANCES |
| Performance History Table | Additional Appraisal Details | PER_APPLICATIONS |
| Training History Table | Additional Delegate Booking Information | OTA_DELEGATE_BOOKINGS |
| Training History Table | Add'l Non OTA Training History Info. | OTA_NOTRING_HISTORIES |
| Employee History Table | Additional Absence Details | PER_ABSENCE_ATTENDANCES |
| Application History Table | Additional Application Details | PER_APPLICATIONS |
| Application History Table | Additional Assignment Details | PER_ASSIGNMENTS |
You can display a position hierarchy instead of a supervisory hierarchy in My Employee Information.
| Profile | Configurable Levels | Values | Default |
|---|---|---|---|
| HR: Display Position Hierarchy | Site | Yes/No | No |
| HR: Enable User Personalization | All | Yes/No | No |