Employees take paid or unpaid time off from work for a variety of purposes, such as illness or injury, vacation, labor or trade union representation and professional activities. Maintaining information on employee absences for reporting and analysis is an important aspect of human resource management. Oracle HRMS provides a convenient way to maintain information about the various absence types your enterprise recognizes.
In Oracle HRMS you can define as many absence types as you need to track employee time off, and you can group these types into categories and define absence reasons to provide further information for absence reporting.
You can associate each absence type with a recurring or nonrecurring absence element. Each element has an input value with either hours or days as its unit of measure.
You can also set up absence benefit plans so that the Participation process checks employee eligibility for the plans when it processes absence life events.
See: Absence Categories and Types
Using SSHR, employees can enter their own absence, and managers can enter or view absences for their employees. HR Managers can also enter absence records, or you can upload absence information from timecards using Batch Element Entry.
Note: If you use OTL absence integration, then you cannot create or update the absence type from Self-Service or HR if a timecard exits for that time period in OTL and the application displays an error.
Employees can view their accrued leave details, and managers can view the same for employees in their team
See: Accrual Balances Maintained by SSHR
See: How do we track and analyze absences and net accrual entitlement: Leave and Absence Management
See: Self Service Entry of Absences
See: Leave and Absence Management: Self-Service Functionality
In the UK, there is government legislation regarding the payment of employees during periods of sickness, maternity, paternity and adoption leave (SSP, SMP, SPP and SAP). These requirements are handled by the Statutory Absence Payments feature of Oracle HRMS.
Many organizations permit employees to accrue hours or days of paid time off (PTO) as they work, to use for sick or vacation leave. In such enterprises, setting up and maintaining PTO plans is another part of absence management.
In Oracle HRMS you can set up any number of accrual plans, each with its own units of accrued time (hours or days) and its own rules. For example, you can set up rules for the frequency of accruals, maximum carryover to a new accrual year, accrual bands, eligibility rules for enrolling in a plan, and accrual start rules for new hires.
Oracle Human Resources users can use PTO accrual plans; this functionality does not require Oracle Payroll.
Oracle HRMS and Oracle HRMSi supply several reports to track absences and analyze absence trends in your enterprise. For example, you can use the Absences Report to track the absence details for an employee or organization, for some or all absence types.
See: Leave and Absence Management -- Reports
To enable you to get the most out of the Absence Management and PTO Accruals functionality, you need to understand the following key concepts:
Accrual Plan Structure, including elements, formulas, and the net accrual calculation rules
Accrual Start Date for New Hires, and ineligibility period rules
Accrual Bands, for determining accrual amounts and ceilings