To enable managers to create and process offers for applicants, you must complete the following steps:

1. Configure iRecruitment Manager and iRecruitment Recruiter menus, if required.

   You can use the default menus that iRecruitment provides to work with the offers functionality or configure the menus to suit your business needs.

   • iRecruitment assigns the Irc CM Home Page Create Offer and Irc Enter Offer Detail functions to the IRC Manager Menu and IRC Recruiter Menu by default. This function enables managers and recruiters to create offers for applicants. If you do not want specific managers to create offers, then you can hide this functionality by excluding the Irc CM Home Page Create Offer and Irc Enter Offer Detail functions from the responsibilities of other managers.

   • iRecruitment assigns the Extend Offer Duration function to the IRC Manager Menu and IRC Recruiter Menu by default. This function enables managers to extend the duration of the offer when the offer expires. If you do not want specific managers to extend the duration of the job offers after the expiry date, then you can exclude the Extend Offer Duration function from the responsibilities of other managers.

   • iRecruitment assigns the following offer functions to the IRC Recruiter Menu by default:

     • Irc Offer Search Workbench: to search offers and make changes to the offer letters.

     • Irc Template Associations Setup Page: to associate offer templates with a business group, organization, job or position to generate offer letters.

     • Irc Track Offer Letter: to enter tracking information such as the shipping and offer number.

     If you want your managers to carry out the recruiter tasks, then assign the recruiter functions to the responsibilities associated with the managers.

2. Review current settings of these profile options, and update if necessary:

   • IRC: Allow Multiple Offers for Candidate

   • IRC: Enable Offers Compensation

   • IRC: Extend Offer Duration Function

   • IRC: Offer Duration Measurement

   • IRC: Offer Duration Value

   • IRC: Offer Send Method

   • IRC: View Offer Function

   • IRC: Offer Workflow Item Type

   • IRC: Offer Details Approval Transaction Type

   • IRC: Extend Offer Duration Transaction Type

   See: Profile Options

3. Ensure that the following Lookups contain the values required for your enterprise:

   • IRC_OFFER_DECLINE_REASON: Enter the reasons that applicants select when they decline the offer in the Decline Offer page.

   • IRC_OFFER_POSTAL_SERVICE: Enter the names of the shipping companies that your enterprise uses to send offers. The Shipping field on the Track Offer page displays the lookup values.

   • IRC_OFFER_EXPIRATION_DATE: Enter the values that your managers can use to search offers that will close within a specific time, for example within a day or within two weeks. The Offer Expiry Date list on the Offers Search page displays the lookup values.

   See: Adding Lookup Types and Values

   See: User and Extensible Lookups

4. Configure the offer approval process, if required.

   iRecruitment supplies default offer approval process. You can create your own approval process to meet your business needs.

   • If you create your own approval process, ensure that you:

     • Update the following profile options for the transaction type and workflow process:

       • IRC: Extend Offer Duration Transaction Type

       • IRC: Offer Details Approval Transaction Type

       • IRC: Offer Workflow Item Type

   • Update the parameters for the Irc Create Offer Review function using the Form Functions window with the new values.

     In addition to the default approvers, managers can select additional approvers in the Add Adhoc Approvers region. To enforce default approval rules, you can hide the Add Adhoc Approvers region using the Personalization function.

   See: iRecruitment and Oracle Approvals Management (AME)

   See: iRecruitment Offer Approval Transaction Type

   See: Profile Options

   See: Personalization Framework

5. Create your own offer letter templates if you do not want to use the supplied offer template.

   See: Customizing Offer Templates

6. Select a default template to generate offer letters for your business group, organization, jobs, or positions. iRecruitment uses the default template to create offer letters when managers create or update offers for applicants.

   See: Creating and Maintaining Offer Templates

7. Set up compensation plans to enable hiring or line managers to assign benefits components when they create or update the offers.

   See: Setting Up Individual Compensation Distributions for Employees and iRecruitment Applicants

8. Subscribe to the workflow event type IRCOFFER to send notifications to the offer participants such as managers, recruiters, and applicants.

   See: Using Workflow Business Events

   See: Subscribing to Workflow Business Events

9. Set up equity analysis to enable hiring managers to make an informed decision about salary when they create offers for applicants.

   See: Setting Up Equity Analysis for Offers

10. Schedule the following concurrent processes:

    • iRecruitment Offer Expiry Notifications

    • iRecruitment Offer Expired Notifications

    See: Running the iRecruitment Offer Expiry Notifications Process

    See: Running the iRecruitment Offer Expired Notifications Process

    Schedule these processes to run daily to notify managers and applicants about offers approaching the closing date and closed offers. Use the iRecruitment HRMS Manager responsibility to schedule these processes.