Subsequent to the distribution of year end slips to employees, retirees, and the MRQ, it may be necessary to make changes to or cancel these slips for an individual or group of employees.
When information on a year end slip has been changed after it has been distributed to the government and the employee, you must issue a new slip marked "Modifie" in order for the recipients to know that this slip is replacing and not in addition to the original slip.
In the event that a slip was produced and distributed in error, the employer must cancel the form by issuing a new form marked "Annule".
For Amended RL-1 Slips, the following processes and reports are run:
Provincial Year End Amendment Preprocess
RL1 Amendment Register Report CA (request set)
RL1 Amendment PDF
RL1 Amendment Electronic Interface
For Cancelled RL-1 Slips, the following processes and reports are run:
RL1 Cancellation Electronic Interface
RL1 Cancellation PDF
For Amended RL-2 slips, the following processes and reports are run:
Provincial Year End Amendment Preprocess
RL2 Amendment Register Report CA (request set)
RL2 Amendment PDF
RL2 Amendment Electronic Interface
For Cancelled RL2 Slips, the following processes and reports are run:
RL2 Cancellation Electronic Interface
RL2 Cancellation PDF
The Provincial Year End Amendment Preprocess archives all RL-1 and RL-2 amended boxes, as well as those that were correct on the original slips. Submit the Provincial Year End Amendment Preprocess only if there are employees whose information has been corrected after you issued the slips for that reporting year. You can submit this process multiple times. If any data has changed for an employee, the Provincial Year End Amendment Preprocess archives the data.
Note: A slip will not print for employees that have a negative box balance. Check the concurrent request log file to identify employees that did not have a paper report print.
See: Running the Provincial Year End Amendment Preprocess
The RL1/RL2 Amendment Register Report CA request sets include the Amendment Register Report and Amendment Totals reports. These audit reports for RL-1 and RL-2 amendments display the RL-1 /RL-2 year end box information for all employees whose data was corrected. Submit these request sets after running the Provincial Year End Amendment Preprocess with valid parameters.
See: Running the RL1 Amendment Register Report and Running the RL2 Amendment Register Report
Use the RL1/RL2 Amendment PDFs to generate amended year end slips in PDF format. You submit the RL1/RL2 Amendment PDFs after you have verified the Amendment Register reports for accuracy. Use the RL1 Amendment PDF to generate RL-1 slips for employees whose data was corrected after the original slips were issued. Use the RL2 Amendment PDF to generate RL-2 slips for employees whose data was corrected after the original slips were issued.
Note: When generating amendment PDFs it is recommended that all amended PDFs be printed prior to processing another amendment for the same person.
The number of the original slip is displayed in the box "No du dernier releve transmis" at the top of the form. An authorization number is also displayed in the bottom left corner of the slip.
The RL-1 and RL-2 pre-printed slip numbers are stored in the "Additional RL1 Form Information" and "Additional RL2 Form Information" Person EITs (Extra Information Table). These Person EITs allow the user to store the pre-printed slip numbers by Reporting Year and PRE (Provincial Reporting Establishment).
The format of the RL2 Amendment PDF is the same as the RL2 PDF except that 'Modifie' is printed on the slip and "A" is entered in the box marked "Code du releve". The number of the most recently filed RL-2 slip is displayed in the box labeled "No. du dernier releve transmis". An authorization number is also displayed in the bottom left corner of the slip.
Note: The "Additional RL1 Information" and "Additional RL2 Form Information" Person EITs need to be added to a responsibility if they are to appear for employees. They have been added to the standard Canadian responsibilities "CA HRMS Manager," "CA Payroll Manager," and "CA SHRMS Manager."
See: Running the RL1 Amendment PDF and Running the RL2 Amendment PDF
Note: While the RL1/RL2 Amendment Paper Reports are still available options, Oracle Payroll has not supported changes to the forms since 2010. It is recommended that the RL1/RL2 Amendment PDFs be used instead.
See: Running the RL1 Amendment Paper Report and Running the RL2 Amendment Paper Report
Use the RL1/RL2 Amendment Electronic Interface to generate an amended electronic interface file.
See: Running the RL1 Amendment Electronic Interface and Running the RL2 Amendment Electronic Interface.
Use the RL1/RL2 Cancellation PDFs to cancel previously submitted RL-1/RL-2 PDF slips or RL-1/RL-2 Amended PDFs and generate Cancelled Slips in PDF format. When an employee has multiple RL1/RL2 PDF report runs, the latest will be considered for cancellation. When an employee has both RL1/RL2 PDF and RL1/RL2 Amendment PDF runs, the RL1/RL2 Amendment PDF run takes precedence over the RL1/RL2 PDF run.
Attention: The RL1/RL2 Cancellation PDFs must be run to view the slips online.
See: Running the RL1 Cancellation PDF and Running the RL2 Cancellation PDF.
Use the RL1/RL2 Cancellation Electronic Interface to cancel previously submitted RL-1 and RL-2 slips via an electronic interface file.
See: Running the RL1 Cancellation Electronic Interface and Running the RL2 Cancellation Electronic Interface.