Absences (SSHR Components)

The Absences module enables employees or managers to enter absence-related information in SSHR. You can request multiple absences and view them in a summary format. You can also view a history of absences you have taken and display current leave entitlement balances. You can submit a planned absence request (before the absence is taken) or a confirmed request (either after the absence is completed or when dates have been finalized before the absence begins).

You can download absence details such as absence date to the calendar application that you use, if the Export feature is enabled. Your system administrator configures the Export feature.

You can update absence requests as a manager or employee, for example, to change the absence dates or confirm the absence. Planned, confirmed, and updated requests can be submitted for approval. You cannot update requests when they are pending approval.

Note: If your administrator has configured it, you can view and apply for only those absence types for which you are eligible.

You can view your accrual balances as an employee, or those of other employees as their manager.

See: Viewing Accrual Balances using SSHR.

For more information on Absence Management, see: Absence Management and PTO Accruals

Menu and Function Names

This module can be accessed from the following menus and functions:

User Menu Name Function Name
Leave of Absence Leave of Absence

Workflow

This module does not use workflow to control the page flow. It uses the generic approval process to handle approvals using AME. See: Implementing Oracle Approvals Management (AME).

Approvals

The HR_LOA_SS function includes two parameters to control the approval process and notifications:

Configurable Tips and Instructions

Leave of Absence Summary Top Page

Region Tip Type Message Name
Absence Summary Instruction HR_INST_LOA_SUMMARY

Create Leave of Absence Page

Region Tip Type Message Name
Create Leave Of Absence Main Instruction HR_INST_LOA_CREATE
Absence Details Instruction HR_INST_LOA_CREATE_DETAILS

Update Leave of Absence Page

Region Tip Type Message Name
Update Main Instruction HR_INST_LOA_UPDATE
Update Details Instruction HR_INST_LOA_UPDATE_DETAILS

Confirm Dates Top Page

Region Tip Type Message Name
Confirm Dates Main Instruction HR_INST_LOA_RETURN
Confirm Dates Details Instruction HR_INST_LOA_RETURN_DETAILS

See: Configuring Tips and Messages

Configurable FlexFields

Create Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

View Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

Update Leave of Absence Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

Confirm Dates Top Page

Region Flex Name Flex Code
Additional Absence Details Additional Absence Details PER_ABSENCE_ATTENDANCES
Further Absence Details Additional Absence Detail Information PER_ABS_DEVELOPER_DF

See: Configuring Flexfields

Info Online

The Info Online content container is an ancillary region that appears on self-service web pages. The Info Online content container displays hypertext links to information providers. The Absence Management page available from the Manager and Employee Self-Service responsibilities contains the Info Online content container, which is hidden by default. This content container displays the Time Off Policy link (default link) to access, for example, company's absence policies on the Enwisen web site.

To enable users to access Enwisen, complete the following steps. Using the Personalization Framework function:

Profile Options

The following profile options affect the Info Online functionality: