When printing T4 slips, keep in mind:
A slip will not print for employees that have a negative box balance. Check the concurrent request log file to identify employees that did not have a slip print.
Oracle Payroll reports support, by default, a Printer Type of HPLJ4. For customers that use a different printer type, Oracle Payroll also supports PASTA, which simplifies printer and printer driver configuration.
When you submit the report, and select a printer, Oracle Payroll uses the PASTA configuration file to print the information to the printer. The configuration file has parameters to change page height, width, fonts, font size, margins, and parameters to change printing options. PASTA uses the delivered HRMS configuration files so you do not need to alter any parameters to print the delivered reports if using a Printer Type of HPLJ4. If using a different printer type, you must modify the margins parameter to suit the printer. This is adjusted in the $FND_TOP/resource/paypastaT4.cfg driver file. To use this functionality, change the printer type to "--PASTA Universal Printer Type" using the System Administrator responsibility.
When generating your T4 slips as PDF files, use blank paper for printing. Do not use the preprinted forms.
Note: These forms are reproduced with permission of the Minister of Public Works and Government Services Canada.
Some information reported on year end slips (such as Pension Adjustment or Registered Pension Plan Past Service contributions) requires the setup of an information element.
See: Defining Information Elements for Year End Processing and Setting Up Pension Adjustments for End-of-Year Reporting
Oracle HRMS derives the Transmitter name on the magnetic media from the Statutory Reporting Name entered in the Employer Identification flexfield. If you did not specify a Statutory Reporting Name, HRMS uses the GRE name.
See: Entering Employer Identification Information for a GRE
You must successfully run the Year End Preprocess against all GREs and PREs associated with the transmitter GRE or PRE prior to running the magnetic media.
The magnetic media processes generate the following files:
| Interface File | Magnetic Media output with an extension of .mf. |
| Employer Summary | An audit file for the Transmitter and Summary records. The extension for this file is .a01. |
| Error Report | An exception file for details of slips that have not been included in the magnetic media. The extension for this file is .a02. The Magnetic Media process returns an error and creates this file when an employee has a negative box balance. In this case, the employee's information is not included in the magnetic media file. |
| Employee Report | An audit file for details of the slips that have been included in the Magnetic Media. The extension for this file is .a03.
Note: Open the .a02 and .a03 files in Excel. |
If you need to make a change to a T4 slip for a given year (after distributing it to the employee and CRA), you can use the T4 amendment functionality to create amended slips.
To generate the T4 Amendments:
Run the Federal Year End Amendment Preprocess to archive the information for the amended slips.
This process locks the assignment action created by the Federal Year End Preprocess for the specified employees. If you have run multiple T4 amendments, this process locks the assignment action created by the previous Federal Year End Amendment Preprocess processes.
You can rollback and retry this process.
Note: You must rollback this process prior to attempting to rollback or retry the "Federal Year End Preprocess."
Run the T4 Amendment Register Report CA report to generate a report of all employees who were modified after the Federal Year End Preprocess was run for that reporting year.
Run the T4 Amendment PDF to generate amended T4 slips in PDF format.
See: Running the T4/T4A Amendment PDF
Note: While the T4 Amendment Paper Report is still an available option, Oracle Payroll no longer supports changes to the form. It is recommended that the T4 Amendment PDF be used instead.
Run the T4 Amendment Magnetic Media concurrent program to generate an XML file to be submitted to the CRA.
If you need to cancel a T4 slip for a given year (after distributing it to the employee and CRA), you can use the T4 cancellation functionality to create cancelled slips.
To generate the T4 Cancellations:
Run the Federal Year End Amendment Preprocess to archive the information for the amended slip.
This process locks the assignment action created by the Federal Year End Preprocess for the specified employees. If you have run multiple T4 amendments, this process locks the assignment action created by the previous Federal Year End Amendment Preprocess.
You can rollback and retry this process.
Note: You must rollback this process prior to attempting to rollback or retry the Federal Year End Preprocess.
Run the T4 Amendment Register Report CA report to generate a report of all employees who were modified after you ran the Federal Year End Preprocess for that reporting year.
Run the T4 Cancellation PDF concurrent program to generate cancelled T4 slips in PDF format.
Run the T4A Cancellation Magnetic Media concurrent program to generate an XML file to be submitted to the CRA.