Setting Up Year-End Reporting

Oracle HRMS meets the statutory end-of-year IRAS reporting requirement by enabling you to create the magnetic tape files that you must submit to the IRAS. The files that are created conform with the standards required by the IRAS and PAT System.

Non-Singaporean citizens who are liable for an IR21 form in the same tax year are not included in the year-end return.

See: Running the IR21 report to find out how to run this report and to ensure the employee is not included in year-end return.

Before you can set up your year-end reporting, you must have recorded employees' IRAS information using the Person and Assignment EITs.

See: Person Extra Information Types and Assignment Extra Information Types for more information.

If there are any changes to amounts or fields that affect the total amount of employment income e.g. where employee's income tax is borne by employer but not indicated previously, employers must submit an amendment file.

See: Running the IRAS Amendment Line Archive Process and Business Group: Entering IRAS Submission Details

arrow icon   To set up year-end reporting:

  1. Run payrolls or adjust balances to produce run results that feed the end-of-year balances.

    See: Viewing Assignment Payroll Process Results for a Payroll and Adjusting Balances

  2. Run the data archive process, reporting by basis year and legal entity and create a control report listing (a listing of the data in the archive). You must run this process, as the magnetic tape is created from archived data only.

    See: Running the IRASLine Archive

  3. Check the data manually to ensure it is valid. Error text for employee data that fails validation is included in the output file.

  4. Rerun the archive if required.

    See: Rerunning the IRASLine Archive

  5. Run the year-end reports for each legal entity in your enterprise to create the magnetic tape files.

    See: Running the IR8S File Process,

    See: Running the IR8A File Process,

    See: Running the Appendix 8A (A8A) File Process.

    See: Running the A8B File Report

  6. Run the amendment archive process if there are any changes to amounts or fields that affect the total amount of employment income.

    See: Running the IRAS Amendment Line Archive Process and Business Group: Entering IRAS Submission Details